How Do I Renew a Swimming Pool Facility Online?

Account Setup

  • These instructions assume you have already created a personal account and it is linked to your swimming pool facility.
  • If you need to create a personal user account, click New User Registration in the online licensing portal.
    • Access the Online Licensing Portal
      • Please note these accounts are also used for personal licensure.  Therefore, you will be asked to provide an SSN during the account setup process.  Your personal account information will remain separate from the swimming pool facility registration.
      • If your account is used only for renewing the swimming pool registration, you can use an EIN instead of an SSN when setting up your account.

Linking a Swimming Pool Facility

  • After creating a new user account, it must be linked to your swimming pool facility to renew the registration.
    • Contact the swimming pool staff at pools@dia.iowa.gov to have your account linked.
    • In your email, include your PIN (viewable from your My Profile page after you create your account and sign in), swimming pool facility name, facility address, and facility registration number (SP00-000)
1

Pool & Spa | Sign In and Select Your Facility

  1. Log into the online licensing system.
  2. Select your swimming pool facility from the radio buttons.  Click Continue.
    1. If your swimming pool facility is not listed, contact a program staff member at pools@dia.iowa.gov.  Include your PIN (viewable from the My Profile page) the pool facility name, facility address, and registration number (SP00-000).
2

Pool & Spa | Renewal and Application Form

  1. From the My Licenses, Permits, and Programs page for your swimming pool facility.  Click Details/Renew in the license row.  You will be taken to the Program Details page.
  1. From the Program Details page, scroll down to the Application Form Details section. Click the SPAF Pool & Spa sub-header if it is not already expanded.
  1. Use the dropdowns under the Action Requested header to select "Renew" for each swimming pool, spa, or water feature.
    1. Do not select "Do Not Renew" unless that swimming pool, spa, or water feature is permanently closed. 
       
    2. If the swimming pool, spa, or water feature is permanently closed, select Do Not Renew.  You must provide a reason in the equipment's respective text box.
       
3

Pool & Spa | Application Form Supplemental

  1. From the Application Form Supplemental page, scroll down to the Process Description - SPAF Pool and Spa section - SPAF Renewal Info.  
    1. Click the SPAF Renewal Info and Public Portal Affirmation sub-headers if they are not already expanded.
  1. Answer the three questions under SPAF Renewal Info.
    1. Answer "No" to the reconstruction question if a reconstruction permit application was submitted to the department for the changes made in the previous registration period.
    2. "Change in ownership" means the facility was sold and purchased in the previous registration period.  It does not necessarily mean management changing.  If you answer Yes to this question, you will be charged the ownership change fee and prompted to enter the new owner details after you submit payment for the registration.
    3. Answer Yes to the Public Portal Affirmation question.
  2. Scroll to the bottom of the page.  Click Continue to be taken to the Make Payment page.
4

Payment

  1. Click Pay Now to submit online payment.  You will be taken to the payment screen.
    1. Applications are not reviewed or processed until payment is submitted.
    2. If you are mailing in a check, print a copy of your bill and include it with the check.  Checks that do not include this information are returned; your application may be delayed.
The make payment screen. There is a summary of the fees due and an arrow pointing at the Pay Now button.
  1.  Your Payment Contact information is auto-populated with your My Profile information.  Please confirm that this information matches your payment information.
Payment screen showing the payment contact info text fields. There is an arrow pointed at the Payment Method dropdown.
  1. Under Payment Method, select your payment type.
  2. Click Continue and confirm the payment.  You will receive an email confirmation of your payment
5

Pool & Spa | Change of Owner

Follow this step if you indicated that the facility ownership changed in the previous registration period and you have not yet submitted a Change of Owner form and fee to the department.

  1. From the Details/Renewal page, scroll down to License Process header.  Click Updated Ownership to the Application Form Supplemental for Ownership Change page.
  1. Under Process Description - SPAF Change of Ownership, click SPAF Business Details if this section is not already expanded.  Answer each section as applicable to your ownership change.
  1. Scroll down to Process Free Form Description - SPAF Change of Ownership section.  Click the Pool Owner/CPO details if this section is not already expanded.
  1. Click Add to create a new